4 ERP and PDF things for you to know.
Using a PDF creator-editor allows ease and simplicity of document (image) management storage and retrieval.
ERP Transactions, statements, purchase orders, sales orders and journals, to name a few, must be saved for audits, analysis and reporting. With PDF for ERP you can catalog, save, segment, store and retrieve financial and operational documents. Creating standard repositories for all ERP documents (going paperless and green) saves time and organizes procedures for day-end, month-end and year-end reports.
After almost 20 years in existence, Portable Document Format (PDF) remains the global standard for digital document sharing. Originally conceived in 1993 as a replacement for physical paper, PDF is designed to display identically on any machine — regardless of operating system, system environment, or anything else.
In short, it’s the closest thing we have to true, electronic paper.
1. What is PDF?
PDF is a defined specification with a series of guidelines that dictate how various objects within the file — text, images, forms, comments, and more — display on-screen.
2. Adobe does not "own" PDF
A common misconception is that PDF is a proprietary format, belonging to Adobe Systems. This isn’t particularly surprising: cofounder Nitro PDF John Warnock rather ingenuously conceived the format more than 20 years ago (check out the ‘Camelot’ paper for an interesting little piece of history) but handed over control to the International Standards Organization in 1997, giving birth to open standard (ISO 32000-1).
3. Some of the obvious benefits
- Ubiquity. Thanks to the commonality of PDF viewers — an estimated instance on every internet-connected computer — it’s one of the few formats anyone can open.
- Consistency. As a ‘final form’ format, PDF files will render identically on any machine.
- Collaboration. PDF is the only format that supports both text and drawing markups, and provides an experience more comparable to reviewing physical paper.
- Compactness. Generally speaking, PDF files enjoy a relatively compact file size — lengthy, multi-page documents containing graphics can be easily compressed to email-friendly sizes.
4. You can edit PDF, and it’s easier than you might have thought
Despite the previous references to ‘final form’ documents, PDF can be edited relatively easy. Whilst this isn’t exactly its intended purpose (it’s not necessarily an authoring format) piecemeal changes to text, graphics — and pretty much everything else within the document — can be conducted with relative ease.
Nitro Pro 7 gives you everything you need to create, edit, convert, sign, and share PDF files — in a simple and easy-to-use package. It’s PDF made easy.
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Summary: PDF is meant for ERP. PDF lends simplicity and standardization to ERP document control, allows your company to go green and paperless without stressing about the "data" in the company. It is a secure, encrypted, and compact method of storage and retrieval of all enterprise documents. Nitro is a cost effective and reliable solution to ERP document control needs.
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For more information on Nitro PDF and your enterprise system options, please drop us a note and we will help you design your optimal doument printing, storage and retrieval strategies. Please register for an on-site assessment of your enterprise and ERP technologies.